5 Reasons To Consider Hiring An Outside AV Provider
As AV companies have consolidated recently, it‘s easy for event planners to think they have no choice but to use the hotel’s AV provider.
1. A single point of contact for all of your events with a AV provider
Over the course of a year, you might organize similar events across Canada. Having one point of contact to determine your requirements eliminates “lost in communication” between multiple vendors.
Most importantly, You’ll benefit from our project managers, who are your personal AV experts (they plan hundreds of events each year.) Now that your event is in their hands, they’ll make everything easier for you.
Above all, it’s their job to answer questions, make changes, or add events to the calendar when you need them.
2. A consistent experience
Over the course of a year, you might organize similar events across Canada. Having one point of contact to determine your requirements eliminates “loss in communication” between multiple vendors.
Most importantly, You’ll benefit from our project managers, who are your personal AV experts (they plan hundreds of events each year.) Now that your event is in their hands, they’ll make everything easier for you.
Above all, it’s their job to answer questions, make changes, or add events to the calendar when you need them.
3. Use an outside AV provider to receive better value for your event budget
An outside provider also offers competitive pricing and better value for the money you’re spending. Why? The majority of the cost is poured into the event experience instead of hotel commissions.
We know your pain: you feel forced to use the in-house AV provider, and you’re hesitant to change sites when the hotel begins pressuring you to use their services. But remember that threatening you is unprofessional, and their bullying should give you a good look at the culture of that hotel or venue. They’re putting their own business first. So, take a stand against being coerced into subpar service that seriously impacts your event’s success.
As a meeting planner, you are bringing people together to share ideas, learn, network, and build relationships. Your event is your vision. The audio-visual elements of your event directly impact the outcome. In short, find a good partner that delivers exceptional service, creativity, and value for your money.
4. Lack of competition means a decline in the value of AV services
Why are customers upset with the experience provided by the in-house AV companies? Three words: profit over service. To save on costs, the in-house AV companies transfer old and used equipment between locations and expect their teams to do more with fewer people while hitting higher profit targets. Above all, this environment prevents AV teams from providing great service and erodes the value of the product (your event!). Fortunately, educating yourself about your customer rights and your options is a simple way to avoid the in-house team’s poor service and high costs.
5. No more invoice surprises
You won’t be surprised with additional expenses after the event if you work with an outside AV provider.
You’ll never be surprised by any changes because we’ll obtain approval in advance. Check out our previous projects page to see our work.
In conclusion, you will spend less time dealing with complicated invoices so you can concentrate on planning a successful event.
Related Posts
One-Stop Solutions for Events: A Case Study in Cost-Effective AV and WiFi Services
In the heart of Vancouver, a city celebrated for its breathtaking landscapes and vibrant events, ensuring a flawless execution of
Best Practices For Hybrid Meetings
The COVID-19 pandemic forced many organizations to have far more employees working remotely than ever before. Virtual and hybrid meetings
